Terms and Conditions
To help finance the Theatre’s capital improvements, a facility fee of $2.00 per person will be applied at the Stanley Industrial Alliance Stage, Granville Island Stage and Goldcorp Stage and the BMO Theatre Centre studio performances.
NON-REFUNDABLE RENTAL DEPOSIT
The required non-refundable rental deposit will be 50% of the total rental fee and is due upon signing of the contract. If agreement is issued less than one month prior to event, 100% of total rental fee is due upon signing. Rental fee must be paid in full, one week before event.
EVENT TIME ALLOWANCE
When an event continues beyond the rental period, it will be subject to an additional fee of $120 per hour at the Goldcorp Stage, $75 per hour Hamilton Boardroom and Balcony, $100 per hour iA Financial Group Atrium at the BMO Theatre Centre. Granville Island Stage is $120 per hour and $200 per hour at the Stanley Industrial Alliance Stage, for each hour or portion thereof.
A certificate of public liability and property damage insurance for a minimum of $2 million of coverage per event, with the "Arts Club of Vancouver Theatre Building Society" as the additional named insured, is mandatory when renting renting any and all ACTC venues. This is to be submitted to the ACTC one week in advance of the event. Insurance may be purchased through a company of your choice. ACTC can provide a referral.
Included in the rental of the theatres, as required, are the services of one technician up to a maximum of 8 hours at the Stanley Industrial Alliance Stage, Granville Island Stage, and Goldcorp Stage and all BMO Theatre Centre spaces should it deemed required.
For weekday, daytime rentals at the Granville Island Stage, and Goldcorp Stage only: One technician for the load-in and event, up to a maximum of 4 hours. Please note for rentals at our Goldcorp Stage, Granville Island Stage and the Stanley Industrial Alliance Stage, more than one technician is almost always required. Recommendations will be made based on your event needs.
Also included, as required, are the services of up to five ushers and two box office persons, up to a maximum of 4 hours, at the Stanley Theatre, up to four ushers and two box office person at the Granville Island Stage except in the case of a weekday rental (see below), one box office person up to a maximum of 4 hours, and one usher and FOH support, up to a maximum of 8 hours, at the Goldcorp Stage.
For weekday, daytime rentals the Granville Island Stage: Two ushers and no box office person up to a maximum of 4 hours.
For weekday, daytime rentals the Goldcorp Stage: One usher and no box office person up to a maximum of 4 hours.
Additional staff and/or hours will be billed at the following rates:
- For technicians - $32.50 per hour straight time (the first 8 hours; minimum 4 hour call), $48.75 per hour overtime (9–11 hours or any work after midnight, plus overtime if applicable) and $65 per hour double time (over 11 hours). $16.25 per hour for meal penalty (meal breaks occur within 4 hours).
- For ushers or additional box office staff- $16.50 per hour straight time (the first 8 hours), $24.75 per hour overtime and $33.00 per hour double time.
The Arts Club reserves the right to control the sale or distribution of refreshments. Each venue offers licensed bar service. Bar service is provided at the request of the renter. The cost for bar service at the Stanley is $200, which is waived when bar sales exceed $475. For the Granville Island, and Goldcorp Stage and BMO Theatre Centre Studios, cost for one bartender service (100 persons or less) is $100, which is waived when bar sales exceed $475. 100+ patron bar service, (includes 2 bartenders and porter service) is $200, which is waived when bar sales exceed $950. All bar service fees will have a 17% gratuity applied. Special order requests and buy bottle lists can be supplied on request. See Rental Manager for details.
The Arts Club has an exclusive catering agreement in place for all our venues. Should the rentee wish to go with another caterer, a $250 “buy-out” fee will be levied. The ACTC reserves the right to be the sole provider of catering requirements for the Granville Island Stage, lobbies and lounges, Stanley Industrial Alliance Stage, main lobby and Bruce Milley VIP lounge, Goldcorp Stage, iA Financial Group Atrium, Hamilton Boardroom and Balcony at the BMO Theatre Centre including the BMO Theatre Centre rehearsal spaces. Please contact the Rentals Manager for details.
DRESSING ROOM, GREEN ROOM, LOUNGE AND LOBBY USE
At the discretion of the Arts Club Theatre, a licensee may use the dressing room and/or green room. Please note that rental rates may differ with lounge and lobby use.
COMMISSION MERCHANDISE AND COLLATERAL SALES
There is a surcharge of 15% of the gross receipts from souvenirs, programs, librettos or any other article offered or displayed for sale in either venue, by a licensee. In all cases the sanction of the Arts Club Theatre Company must be obtained before any such sales are conducted.
SPECIAL SET UP CHARGES
The Arts Club Theatre Company reserves the right to make certain additional charges for special seat set-ups, stage, electrical, audio, lights or utility services.
ELECTRONIC TAPE, BROADCAST, FILM OR PHOTO SHOOTS
Not allowed without written permission from the Arts Club Theatre Management.
To play (publically perform) music at receptions, conventions, assemblies, and fashion shows, without dancing, a SOCAN fee will be levied accordingly, prices may vary, dependent upon total patrons in attendance: Stanley Industrial Alliance Stage $87.40, Granville Island Stage $61.69, and Goldcorp Stage $29.56. Please see Rentals Manager for details.
WIFI AND DATA
Please contact the Rentals Manager for pricing.
All performance venues are wheelchair accessible for patrons.
Venues are available on a first come first served basis; check dates with the Rental Manager.
Persons renting any Arts Club facility must set up their tickets through VancouverTix, our in house ticketing service. Please contact Catherine Wilson at 604.687.5315 ext. 402 to arrange for tickets.
In addition to the $2 per ticket capital improvement surcharge at all Arts Club venues, the Arts Club will charge a $50 setup fee per show ($100 flat fee for week long rental), $0.13 for each ticket printed, and 2.1% on Visa/MasterCard transactions (3.25% on AMEX). Tickets purchased through the VancouverTix box office will be subject to a service charge of $4.
A $200 “Opt Out of Box Office” fee will be applied for not using our in house ticketing service.
VancouverTix has a call centre that is open for phone sales from 10am to 8pm Monday to Saturday and Noon to 5pm Sunday. In addition to the call centre there is a walk up box office located at Granville Island Stage for cash sales.
Additional advertising can be purchased on VancouverTix.com. An “Enhanced Ad” is available for $100 fee, it allows the client to use their image / banner to with their listing as well being displayed on website feature page. Finished graphic must be supplied to Rentals Manager as per VancouverTix requirements.
Rentals Manager can provide ticket reports on a regular basis as requested.
MARKETING AND PUBLICITY
The Arts Club theatre Company is not responsible for any marketing or publicity of your event.
The Arts Club Logo and name cannot be used in any media releases for any rental, including advertising, invites, posters, posts, registrations etc. Please see Rentals Manager for details.
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